New FAQs - autumn term
PPE/face masks and coverings
Pupil risk assessments
Cleaning
School buildings
Risk assessment measures
Curriculum and learning
Holiday periods and term dates
Childcare
Equality

New FAQs - autumn term

As part of its arrangements to seek to reduce the transmission of COVID-19, my school requires staff to keep classroom doors and windows open. As the weather becomes colder this may not be a reasonable option. What does the NASUWT advise?

Even before the issues of COVID-19 arose, schools were required to ensure that classrooms were ventilated appropriately. The Workplace (Health, Safety and Welfare) Regulations 1992 which apply to England, Wales and Scotland and The Workplace (Health, Safety and Welfare) Regulations (Northern Ireland) 1993 state that:

‘Effective and suitable provision shall be made to ensure that every enclosed workplace is ventilated by a sufficient quantity of fresh or purified air.’

They also state that:

‘Workers should not be exposed to uncomfortable draughts.’

Now that the autumn term has started, schools should be planning how they intend to meet the regulatory requirements regarding ventilation whist ensuring that classrooms do not fall below the minimum required temperatures in which staff and pupils can be expected to work. These temperatures are:

Nation Location Temperature (°C)
England* Any workplace 16
Workplace where strenuous physical effort is required 13
Northern Ireland General classroom 18
Gyms/PE halls/Dance halls 15
Multi-use halls (secondary) 18, with the ability to easily adjust to 15
Staff room 18
Multi-use hall (Primary) 18
Scotland Normal teaching space, including dining areas, and medical rooms, changing rooms etc. 18.5
Assembly area 15.5
Cloakrooms and corridors; gymnasia 13
Games hall 10
Wales Normal classrooms 18
Areas with higher than normal physical activity 15
Medical rooms 21

*There are no specific school temperature standards in England. These are suggested minimum temperatures.

Schools will need to consider the options available to them if they do not have in place effective heating and ventilation systems. They may for example have to increase the heating of rooms and possibly consider deploying additional safe, portable electric heaters. They may have to consider hiring or purchasing air purifiers in place of the ventilation through windows and doors. What is not an option is for employers to expect staff to trade off the safety measure of effective ventilation against a comfortable working temperature.

Should sprays be used for wiping down workstations? If so, what should the protocol be? Who should clean pupils' desks?

The Government guidance does stipulate that movement of children, young people and staff between classrooms should be minimised wherever possible but that where this cannot be avoided, the provision of appropriate cleaning supplies to enable them to wipe down their own desk/chair/surfaces before leaving and, especially, on entering the room should be considered as part of overall hygiene strategies for secondary schools.

The NASUWT is clear that cleaning duties should be undertaken by trained cleaning staff. Cleaning staff must be on duty during the day to ensure regular disinfection takes place.

Teachers have not received the relevant training to undertake cleaning using industrial chemicals. However, disinfectant wipes may be available for those who wish to use them for their own reassurance.

What is considered an appropriate cleaning supply should be covered in the risk assessment.

The HSE advise that the use of usual cleaning products is effective. Disinfectants for use on surfaces are regulated as biocidal products in the UK under the Biocidal Product Regulations (BPR) and must comply with relevant legislation on Classification, Labelling and Packaging of substances and Mixtures (CLP). The responsibility for ensuring that any particular product provided to teachers or pupils is suitable and appropriate for use lies with the employer and should be covered in the risk assessment.

If your headteacher advises that you will be provided with sprays to be used on desks and chairs members must:

  • check that the spray is clearly labelled with the content, the circumstances in which it can be used and the potential side effects;
  • request a copy of the risk assessment which has been undertaken on the spray;
  • check whether the employer has undertaken an assessment of the consequences of regular exposure to the spray;
  • request written guidance on its use and storage;
  • contact the NASUWT immediately if they have any concerns.

There should be no expectation that you must use the spray.

In relation to keyboards, pupils have been told to wipe them down.  Is this sufficient?

A risk assessment must be undertaken which identifies how equipment will be cleaned.  Cleaning keyboards is a specialist task and therefore it would not be suitable to ask teachers or pupils to undertake this task.

Should members be agreeing to have their non-class contact on a fortnightly basis rather than weekly as a suggested strategies for minimising contact of groupings? (Scotland)

The flexibility for this approach is contained with the SNCT Handbook.

The Union suggests that consent should not be unreasonably withheld to facilitate short-term local agreements allowing changes to non-class contact time allocation, as set out in Appendix 2.17, as a support mechanism for teachers employed to undertake cover and to avoid them having unnecessary contact across multiple groups which would be contrary to the Scottish Government return to school guidance. 

What is the advice on practical activities for different subjects? (Scotland)

While recognising that practical, “hands-on” learning and activities, experiments and investigations are an important part of the curriculum across all subject areas, practitioners may need to adapt their approaches to enable learners to carry out these activities in a safe way.  

SSERC has produced guidance on carrying out practical work in Sciences and Technologies for early, primary and secondary levels, including links to helpful resources. Education Scotland have prepared guidance on safe practice in physical education and guidance on safe practice in home economics both of which will be available from the National Improvement Hub once published.

Ultimately if it is not safe to carry out practical work, then this work should not be undertaken.

Who will be cleaning the toys in our classroom? (Scotland)

This is not the job of a teacher. The process for cleaning toys and other teaching equipment should be specified in the school risk assessment. The Union suggests cleaning staff would be best suited to undertaking this responsibility.  Another option may be some form of clean as you go system where pupils are provided with wipes to clean items they have used. However, this is going to be age/ability dependent and may not be practical. 

Am I able to collect in jotters for marking? (Scotland)

With regard to jotters, the Scottish Government guidance is not explicit, other than to specify the process for quarantining of library books. Although it is set out within the guidance that the virus only lasts for 1 hour on paper, a full assessment would need to be undertaken of the risks involved in collecting in jotters.  If a system can be put in place which allows jotters to be quarantined or for scans or pictures of work to be forwarded this would be preferable.

When marking pupils’ work teachers may wish to ensure that they have hand sanitiser available, avoid touching their faces while marking, and wipe the covers of the books where possible with disinfectant wipes.  

Activities such as marking should be set out in the school’s risk assessment of that activity.

A pupil in my class has a cochlear implant and teachers need to wear an amplifier around their neck when they are teaching.  How can I ensure that this is safe for me? (Scotland)

It is critically important that this is explicitly covered within the pupil’s individual risk assessment.  The school may wish explore purchasing additional amplifiers to support a deep cleaning regime.  Between each adults use, this amplifier would require specialist cleaning to ensure water droplets from the previous teacher’s spit had been removed.  

Should a school be opening without a school risk assessment in place and having been shared with staff? (Scotland)

No. It is very clear that the Risk Assessment should be completed prior to the opening of the school. Most authorities and schools have sent the RAs to all the reps / staff.

 

We need to be made aware of any school without an RA.

Can NASUWT give advice on the minimum level of cleaning for a secondary school classrooms getting used by multiple classes throughout the day? (Scotland)

The Government Guidance on cleaning is contained in paragraphs 25-37. The needs in schools will vary according to the activities, the layout of the school the age of the pupils etc and so its not possible to provide a one size fits all recommendation on levels of cleaning. The NASUWT insists that the plans for cleaning must be adequate and clear in the risk assessment and must not rely on persons not employed as cleaners undertaking the work (an exception to this might be wiping down your own personal workstation before and after use for your own reassurance and comfort).

Can the NASUWT give advice on teachers moving from class to class and hot desking? (Scotland)

The Government guidance states that movement across classrooms should be minimised.

Where this is not entirely avoidable, e.g. where a teacher is covering a class or does not have their own designated classroom/workstation, extreme caution must be taken and the workstations must be wiped down before and after each use.

The procedures for moving between classrooms must be included in an individualised risk assessment for any vulnerable member of staff to determine if it is appropriate for them to be changing workspaces.

Can school staff bases (places where staff will eat and leave their belongings) be used by pupils? (Scotland)

It is important for the mental health and wellbeing of staff that there is an appropriate rest area where they can go to have a break. 

Staff bases should have been risk assessed for use by staff and should not be accessed by pupils unless there are exceptional circumstances, in which case this should be included in the risk assessment. 

Can rooms without windows or air con be used as a classroom? (Scotland)

The Workplace (Health, Safety and Welfare) Regulations 1992 states that Effective and suitable provision shall be made to ensure that every enclosed workplace is ventilated by a sufficient quantity of fresh or purified air, so even ignoring the COVID situation, rooms without a form of ventilation should not be used, with the possible exception of storage rooms etc. The COVID situation makes this even more vital as effective ventilation is one of the key strategies for preventing virus transmission. 

Should rooms without windows or other ventilation be used as staff bases for eating etc? (Scotland)

The same rules apply as would apply to classrooms – such areas not only lack ventilation but also lack natural light. 

Should music instructors be asked to instruct in small rooms without windows? (Scotland)

Essentially, the same rules as classrooms apply – there must be adequate ventilation.

There is a wider issue with music instructors in that they will be limited to what they can reasonably do, especially in small rooms, as singing and any kind of wind/brass instrument should not be used, but any activity should be risk assessed.

Should staff be told of all suspected cases not just those confirmed by a test? (Scotland)

Where a pupil is exhibiting COVID-19 symptoms they will be required to self isolate. This will be recorded as the reason for their absence.  Where COVID -19 cases are confirmed staff should be informed of the actions the school has taken with regard to this. 

Should members expect all rooms that the suspected case has occupied during that day or even previous days be quarantined until cleaned? (Scotland)

Advice on cleaning of premises after a person who potentially has COVID-19 has left the school premises can be found in the Health Protection Scotland Guidance for Non-Healthcare Settings – see section 2.5.

Once a possible case has left the premises, the immediate area occupied by the individual, e.g. desk space, should be cleaned with detergent to remove organic matter such as dust or body fluids, then a disinfectant to kill pathogens. This should include any potentially contaminated high contact areas such as door handles, telephones and grab-rails. Once this process has been completed, the area can be put back into use.

Any public areas where a symptomatic or COVID-19 diagnosed individual has only passed through (spent minimal time in), e.g. corridors, and which are not visibly contaminated with any body fluids, do not need to be further decontaminated beyond routine cleaning processes.

Assist FM have also produced complementary guidance on cleaning in schools.

Any individuals should wash their hands thoroughly for at least 20 seconds after any contact with someone who is unwell.

Is there advice on teacher being asked to supervise busy corridors during changeovers? (Scotland)

Changeovers should have been risk assessed, including individual risk assessments for teachers who are vulnerable and individual risk assessments may indicate that such duties are not appropriate for some staff to undertake due to personal vulnerabilities.

Can teachers be asked to police and challenge pupils on one way systems? (Scotland)

All staff have a responsibility to follow the measures put in by the employer and to safeguard theirs and others HASAW. Part of this responsibility covers reporting any failure to comply with a health and safety requirement whether adult or pupil. 

Any breach should be challenged and reported to the HT immediately. The Union has developed an incident report form which you can access at https://www.nasuwt.org.uk/fullreopeningScotland/.

Should schools have some kind of check or supervision in place to ensure that hand cleaning is taking place? (Scotland)

The Scottish Government guidance requires schools to support pupils to follow hand hygiene regimes. Some schools may have a system for checking in place, dependent upon the age and stage of the pupils involved.  The school should be reminding all parents and pupils of their responsibilities to follow protective measures.

All schools should have in place a system to ensure compliance with the provisions in their risk assessments.

A primary teacher has been told to guide infants from parents into school if they are reluctant and needing that more intimate support. Is that reasonable? (Scotland)

If it means that the physical distance of 2 metres cannot be sustained PPE must be provided.  A risk assessment for this specific task should also exist.

The Scottish Government Guidance for the reopening of schools states that 2m between adults and pupils should be maintained wherever possible. It does acknowledge that this will not always be possible with the younger age groups but also that from the emerging evidence transmission from younger children is believed to be lower.

So, in scenarios where it is not possible to maintain social distancing this should be risk assessed and the risk assessment should identify the control measures. This might include the use of PPE as the final factor to help mitigate the risk.

It might also place requirements on parents, such that a parent of a reluctant child must wear a mask where it is likely that 2m distance from staff will not be maintained. Other factors may include making sure the interaction takes place outside as this is believed to reduce risk of transmission and is time limited as again this will be a factor.

Can a pupil deliberately coughing in the face of a teacher or similar be classed as violence in the workplace? (Scotland)

Yes. 

If a member believes a young person is trying to spread C19 or threaten them using coughing it needs to be dealt with as a very serious matter. Any behaviour of this nature should immediately be reported to the HT.

The Union considers that Behaviour Management Practices and policies have to be reviewed in light of COVID i.e. to take very seriously any non-compliance to the Health and Safety measures implemented to keep staff and pupils safe:

Should members contact the police if this happens? (Scotland)

As with all Violent Incidents a member has the prerogative to contact the police, especially if they believe the motivation to have been to cause harm/distress.

Timetables with staggered lunches for pupils are being implemented with no consultation. Is there provision for moving staff lunches and breaks without consultation? (Scotland)

Yes.

The structure of the day is for pupils e.g. the bells ring from start to finish to indicate the structure of the pupil day. The SNCT Handbook is completely silent on breaks and lunches.  While teachers may have become used to having those specific times they are not a contractual entitlement. The statutory minimum entitlement is at least 20 minute break for every 6 hours of continuous work would apply. However, there should be consultation with staff about any changes made to any of the working routines and break times before a change is implemented.

Consideration also needs to be given to the purpose of the change. If it is to genuinely reduce risk and implement control measures it would be very difficult to oppose.

Some local authorities have told head teachers that they do not need to adhere to the 'outdoor' part of the following article in the guidance. I'm not sure if any schools are actually complying? Is this OK? (Scotland)

Adequate facilities should be available for hand hygiene, including handwashing facilities that are adequately stocked or have alcohol-based hand rub at key areas. Outdoor hand basins or hand sanitisers should be available at entry/exit points, to allow all building users to wash/sanitise their hands as they enter/leave the building at pick up/drop off time and at break/lunch times. Help should be given to those children and young people who struggle to wash their hands independently. Over time it is possible that children and young people will become complacent about hand hygiene. Schools should involve them in making plans to ensure continued rigour.

The guidance states outdoor hand basins or hand sanitisers should be available at entry and exit points – in the context of the guidance this means must.  This requirement is not an optional extra.  It also acts as a fundamental reminder to all pupils as they enter the premises of the new rules and procedures which will apply.  

Whist out door handbasins may not be a practical option for some schools there should be no problem with having an sanitiser station outside the entrances.

Bins in the classroom are open top and being used for tissues for blowing noses etc and some material for cleaning. Should these bins be closed or emptied on a more regular basis? 

- Bins in the classroom are open top and being used for tissues for blowing noses etc and some material for cleaning. Should these bins be closed or emptied on a more regular basis?  What about bins in open spaces in schools and playgrounds. Is there any extra consideration to be given to these?

All bins for tissue waste must be emptied regularly – this is explicitly set out in the Government guidance.  Assist guidance stipulates that any cleaning waste must be double-bagged and store securely for 72 hours before disposal. Where possible, separate bins for PPE disposal should be identified.  This should be covered in the risk assessment.

In my Primary school, SMT allowing parents into playground, should this be stopped in present circumstances? (Scotland)

This should be considered as part of the school risk assessment.  There may be some arguments for carers of the lower years of primary (P1/P2) being allowed in for pick up provided the parents have been clearly informed of where, when and how pick up can safely take place and are clear of the need to maintain social distancing.

Should all visitors be made wear masks on entering a school building? (Scotland)

Two metre physical distancing between adults, and between adults and children and young people who are not from the same household should be maintained. This includes non-staff adult visitors to the school eg contractors, deliveries etc. 

Contractors on site should produce their own COVID-19 risk assessment and this should be checked by the employer – they are also required to follow the school risk assessment measures. If that includes masks for visitors then that is what they would have to do.

PPE/face masks and coverings

Should support teachers and staff who work in close proximity with pupils wear PPE? (Scotland)

Government advice on PPE appears in paragraphs 74-78 of the Scottish Government guidance available at Coronavirus (COVID-19): Guidance on preparing for the start of the new school term in August 2020.

Where staff are asked to physically support, assist or restrain pupils, schools should provide staff with appropriate protective clothing, gloves and other protective equipment.
 

Do I have the right to wear a face mask or visor if I want to? (Scotland)

Any teacher who wishes to wear a face covering or face mask should be allowed to do so and it is unreasonable for an employer to prevent them from doing so.

There may be some special circumstances where there are pupils who need to be able to lip-read in order to communicate with the teacher, but this can be overcome, if the teacher wants to have a face covering, by the use of transparent visors.

Members who choose to wear a face mask or face covering, should be aware that it is considered only to be beneficial as a protection for others and not themselves and is no substitute for social distancing and other hygiene measures to control virus transmission.

Teachers who choose to wear a face mask or face covering, where it is not required by their job, must make their own provision and have a responsibility to ensure that:

  • they wash their hands in soap and hot water before putting on the mask and after removing it;
  • they do not touch their face while wearing the mask and if they do, it will need to be replaced;
  • if it is removed while in the workplace, it must be immediately bagged and safely disposed of - at no time should it be left on any surface in the workplace;
  • if masks become damp during the day, they should be replaced;
  • masks/face coverings should be changed/replaced regularly.

Where can I find information and guidance specific to ASN (Scotland)

The latest guidance from the Sottish Government is available at Coronavirus (COVID-19): guidance on preparing for the start the new school term August 2020. Paragraph 114 specifically advises on 'Support for children and young people with Additional Support Needs'.

Also available:

What additional measures should be in place in an SEBN/ASN establishment? (Scotland)

In the first instance, risk assessments for all pupils must be undertaken or reviewed. Staff and unions should be consulted on the risk assessment.

In addition to workplace and individual risk assessments, schools have been asked to identify what personalised support will be in place to meet the physical and emotional needs of returning children with ASN.

For further information, consult the Scottish Government web page Coronavirus (COVID-19): Support for Continuity in Learning.

When some children in mainstream settings spit/bite or wilfully won’t follow social distancing, what can we do to stay safe? (Scotland)

Existing individual risk assessments for pupils should be reviewed and shared with staff. Risk assessments for pupils who are too young or unable to understand social distancing requirements must be carried out.

The behaviour policy must also be reviewed to take into account COVID-19, specifically to include exclusion for pupils who deliberately put others at risk (e.g. coughing or spitting at others) and pupils who will not (as opposed to cannot) comply with social distancing.
 

Is PPE essential for ASN schools where biting and spitting are frequent occurrences? (Scotland)

The first step must always be to undertake a risk assessment which should cover the use of PPE in such circumstances.
 

Will all ASN pupils need to be risk assessed before coming into school? (Scotland)

Yes. Existing risk assessments should be reviewed for ASN and complex ASN.

There should be consultation with staff and unions on the risk assessments.

As a BME teacher, I asked for a risk assessment and it was decided that I should remain working from home. My headteacher and some of my colleagues are now implying that I am ‘choosing’ not to go into work and I feel very isolated. What should I do?

Given the scientific and medical evidence about the impact of COVID-19 on BME communities, you are understandably anxious and concerned and did exactly the right thing in asking for a risk assessment, the outcome of which was that you should remain working from home.

It is not only disappointing that your headteacher and some of your colleagues are reacting in this way, but it also is unacceptable.  

It is as a result of scientific and medical evidence relating to the impact of COVID-19 that you are in this position and no employer, manager or work colleague should be unsympathetic to actions being taken to protect the health and welfare of any member of staff when they have been identified as being at risk. By allowing such attitudes to go unchallenged, your employer is failing to discharge their legal duty of care for you and is putting at risk your health and wellbeing as a result of the increased stress and anxiety you are facing.

The NASUWT will have no hesitation in challenging employers who fail to tackle these unacceptable and discriminatory attitudes.
 

I wish to wear a face covering/mask at school, but my headteacher has said I must remove it. Can they do that?

The NASUWT’s position is that any teacher who wishes to wear a face covering or face mask should be allowed to do so and that it is unreasonable for an employer to prevent them from doing so.

Teachers have a right to take action to protect themselves and others under the Employment Rights Act 1996 which states, ‘An employee has the right not to be subjected to any detriment by any act, or any deliberate failure to act, by his employer done on the ground that...in circumstances of danger which the employee reasonably believed to be serious and imminent, he took (or proposed to take) appropriate steps to protect himself or other persons from the danger.

Additionally, the Health and Safety Executive has stated explicitly that ‘If people choose to wear face coverings in work, you [the employer] should support them.' Further guidance from the HSE on face masks and coverings can be found at HSE Face coverings and face masks during the coronavirus outbreak web page.

The NASUWT does not accept the argument put forward by some employers that pupils will feel intimidated by teachers wearing face coverings. Masks and face coverings are now extremely commonplace, being worn in supermarkets, on the street, and on public transport.

The Union does accept that there may be some special circumstances where there are pupils who need to be able to lip-read in order to communicate with the teacher, but believes that this can be overcome, if the teacher wants to have a face covering, by the use of the transparent visors, which the school should then provide.

However, if members choose to wear a face mask or face covering they should be aware that it is considered only to be beneficial as a protection for others and not themselves and is no substitute for social distancing and other hygiene measures to control virus transmission.

Teachers who choose to wear a face mask or face covering, where it is not required by their job, must make their own provision and have a responsibility to ensure that:

  • they wash their hands in soap and hot water before putting on the mask and after removing it;
  • they do not touch their face while wearing the mask and if they do it will need to be replaced;
  • if it is removed while in the workplace, it must be immediately bagged and disposed of safely – at no time should it be left on any surface in the workplace;
  • if masks become damp during the day, they should be replaced;
  • masks/face coverings should be changed/replaced regularly.

Pupil risk assessments

Which pupils should receive risk assessments? BME pupils? Pupils living with vulnerable people? (Scotland)

In addition to completing and reviewing risk assessments for pupils with ASN, employers should also complete an equality impact assessment for black and minority ethnic (BME) pupils.

The Scottish Government has published details of shielding advice at Coronavirus (COVID-19): shielding advice and support, which includes advice on support for children and young people.

Further guidance is contained in the Coronavirus (COVID-19): guidance on preparing for the start of the new school term August 2020 (paras110-119).

Cleaning

Must all rooms be provided with hand sanitiser or soap, or both? (Scotland)

In accordance with the Scottish Government’s advice, all schools and colleges should ensure that they provide access to soap and hot water for washing. Hand sanitisers may also be used in many schools, although regular and effective handwashing is the best way to protect against coronavirus.

Effective hand washing has been underlined as a critical measure by the Scottish Government at Coronavirus (COVID-19): guidance on preparing for the start of the new school term August 2020 (paragraph 28).

Where teachers are moving classrooms throughout a school day, rather than pupils moving, what can teachers expect about cleaning of tables/chairs/PC/mouse during changeover? (Scotland)

Individual schools must set out clearly the frequency of cleaning planned as part of the site risk assessment and protections must be put in place to avoid multiple staff using the same equipment and desk.

The NASUWT believes that as a minimum there should be hand sanitiser provided on every teacher’s desk for their use and that pupils should have access to hand sanitiser before the enter the classroom.

Teachers moving between groups of pupils also risk the spread of the virus between those groups and moving should be avoided if at all possible. There should be a specific risk assessment of this process and the school needs to be able to demonstrate why the movement of teachers around the school is necessary.

Will teachers be expected to clean surfaces during classes? (Scotland)

Cleaning duties should be undertaken by trained cleaning staff. Cleaning staff must be on duty during the day to ensure that regular and necessary cleaning takes place.

Teachers should not be undertaking cleaning. Teachers are neither trained nor risk assessed for carrying out these activities.

Some schools are operating a clean as you go policy and have an expectation that teachers should spray desks and chairs before each new group of pupils enters a classroom.  There should be no obligation placed on teachers to do this and members are advised that if they are provided with sprays to use, to check that the spray is clearly marked with the chemical content, the terms and circumstances of its use and the conditions in which it should be stored and any potential side effects. Members should also ask to see the employer’s risk assessment of the cleaning spray being provided.  If in any doubt contact should be made with the NASUWT immediately.

Staff not employed as cleaners should not be pressured to undertake cleaning.

When should extra cleaning take place? When staff are in or when pupils go in? (Scotland)

There should be a complete clean of the premises either at the beginning or at the end of the day when staff and pupils have left the premises.

There should then be regular wipe downs of touchable surfaces during the day. The number of times will be in line with the risk assessments for the activities being undertaken.

Where a school/college is unable to meet hygiene and cleanliness standards, the NASUWT would expect the school/college to close.

As cleaners are not going to clean the toilets after each teacher has used it, I have been told we will have to use spray after we use it. Is this acceptable? (Scotland)

As outlined above, teachers should not be asked to undertake cleaning responsibilities.

However, disinfectant wipes, etc. should be available for those who wish to use them for their own reassurance.

Who is responsible for cleaning ICT equipment? In the past, I have cleaned netbooks as no one else including cleaners would take responsibility. (Scotland)

Schools should make clear their arrangements for sanitising IT equipment as part of the risk assessment. The school must identify the staff responsible for this, as it is a key part of controlling virus transmission.

Can I insist on a record being identified in toilets of what has been cleaned and how regularly throughout the day? (Scotland)

The frequency of cleaning should be set out within the site risk assessment. The risk assessment should be reviewed regularly and it is reasonable to ask for a record to be kept to ensure any review can be well founded.

School building

Can anywhere in a school be used as a classroom? (Scotland)

Schools have been encouraged to consider a variety of new locations as classrooms.

Each considered location would, however, require its suitability for the activity to be undertaken to be considered via a risk assessment before it could be adopted. 

A greater issue will be staffing these additional areas – if a school is using its existing rooms to capacity, it is likely it will also be using its teaching staff to capacity. Schools must not use support staff to teach pupils.

If a hall is being used and there are three classes due to be in there, can this be safe? (Scotland)

The first step is to ensure a risk assessment is undertaken.

This will need to consider, for example, the size of the room, the number of pupils, ventilation, whether there would be shared touch surfaces, and the degree of traffic in the hall, in the context of the school’s overarching plan to ensure appropriate social distancing is maintained. 

Aside from the considerations around COVID-19, the educational impact should also be considered.

I believe airing rooms out after pupils have been in the class is advised. What is the guidance on rooms with no windows? Should these be avoided as viable classrooms? (Scotland)

Rooms without a window may not be suitable in the event of fire and they may also not provide adequate ventilation: both of these considerations are set out in the HSE classroom checklist (pdf).

These factors must be considered in any risk assessment, in addition to COVID-19-related considerations.

Use of rooms with no ventilation is also prohibited under the Workplace (Health, Safety and Welfare) Regulations 1992.

Is it reasonable to refuse any adaptation to the school building which would have a cost? (Scotland)

If it is a proportionate adaptation required to maintain safety, then there is an argument that cost should not be a bar to implementation.

The Scottish Government has confirmed that it will consider any genuine resource issue a local authority identifies.

In my school there are fire doors that my headteacher says are not fire doors because they have windows on them (although they have blue signs that state fire door). Can these be propped open? (Scotland)

Under no circumstances should fire doors be propped open.

If the door is marked as a fire door, it should be treated as such. The test of whether a door is a fire door does not relate to whether there are windows – it is usually judged by the weight and location of the door and the closure mechanism. If there is any doubt about whether a door is a fire door or not it should not be propped open. 

Risk assessment measures

I am concerned that my employer is not taking measures to protect my health and safety at work. (Scotland)

The Government’s guidance for employers states that: ‘Nothing in this guidance affects the legal obligations of education authorities with regard to health and safety and public health. Education authorities must continue to adhere to all such duties when implementing this guidance. Under the Coronavirus Act 2020, they must have regard to the advice relating to coronavirus from the Chief Medical Officer for Scotland. In the event of any conflict between any applicable legislation (including health and safety legislation) and this guidance, the applicable legislation must prevail.’

Scottish Government, Coronavirus (COVID-19): re-opening schools guide, version 1.0 28 May 2020.

The NASUWT is clear that no teacher should be expected to go into a school that is not safe and until it can be demonstrated that it is safe to do so, we will be continuing to support and advise members on that basis.

Members should raise with their employer in writing any concerns they have about their health and safety in the workplace and then contact the NASUWT for further advice if these issues are not immediately addressed.

Where schools are allowing pupils to have break/lunch in classrooms, who should be expected to supervise pupils during this time? (Scotland)

Supervising pupils during lunch time or break is not part of a teacher’s contractual duties. While teachers may volunteer to undertake such tasks, this cannot be required.  Where a teacher has volunteered this would be counted as ‘class contact’ time.

Schools should ensure their risk assessment covers the provision of appropriate breaks for teachers away from the pupils.

What should I do where my headteacher says it is impossible to ‘social distance pupils’ and that all that can be done is to ‘advise and try to enforce while keeping ourselves safe’? (Scotland)

The school’s behaviour policy should be reviewed to ensure that it is clear what action will be taken against pupils who fail to follow instructions and requirements relating to social distancing.

The school has a responsibility to enforce the measures that it has put into its risk assessment and if these cannot be maintained, then this is a failure to address the hazard.

NASUWT members should contact the Union for advice where problems arise in maintaining social distancing.

Some of our pupils are ‘runners’. What protections can I put in place for them and the staff? (Scotland)

It is important that pupils who are known to run out of class have their own individual risk assessment and also that this is factored into the school risk assessment.

I have been told children cannot socially distance in P1 and P2 due to a play-based approach. Is this correct? (Scotland)

While the same measures for older children will not be appropriate for younger children, this does not mean that alternative public health measures should not be considered, as is anticipated in the national guidelines.

It is recognised that it is not possible to fully social distance within education and childcare settings with very young children and with children who have complex needs or disabilities.

Staff should implement the measures outlined in the Scottish Government's guidance on preparing for the start of the new school term (paragraphs 43 and 63) or following discussion and agreement with staff the  reopening early learning and childcare services guidance, whilst ensuring children are kept safe and well-cared for within their settings.

At what age should staff be considered vulnerable? Over 70? Over 50? (Scotland)

At all times, staff should follow the advice from Health Protection Scotland and their GP.

Age is a key determinant of outcome, so whereas most children have very mild or no symptoms, those aged over 50 are likely to have much more significant illness.

If an NASUWT member considers that they are in a vulnerable category, they should follow the advice in the NASUWT self-audit checklist.

How can group-to-group mixing be avoided in a secondary setting? (Scotland)

It has been recommended that Regional Improvement Collaboratives (RICs) support the sharing of best practice across authorities. What will be suitable for one workplace may not, however, transfer over to another due to differences in pupil numbers, staff, location and physical setting, for example.

Whatever arrangements are made, the key issue is that they must be risk assessed by a competent person and staff and unions should be consulted on the risk assessment.

Where we have created school-based groups, should the risk assessment explicitly state that parents and carers have a responsibility to agree to and support this grouping and inform us of any relevant information from home? (Scotland)

The NASUWT is clear that there must be clear plans for notifying and advising parents and pupils of the requirements for ensuring health and safety. This is supported by Government advice.

What staff can encourage parents to do:

  • inform parents and communities about the measures that they are taking and get their help to implement them;
  • talk to their children about coronavirus (COVID-19), physical distancing and hand washing;
  • follow guidance for households with possible coronavirus infection;
  • do not gather at entrances or in playgrounds and model social distancing so that their children learn good practice;
  • follow strictly the public health and school guidance regarding children who display symptoms of COVID-19, test positive for COVID-19 or are in a household with someone who is self-isolating/or tested positive;
  • seek to have their children tested before they return them to school if they have been showing symptoms of COVID-19;
  • consult the Parent Club website for useful information on how to cope with changes and how to protect themselves and others.

My headteacher has sent me a generic risk assessment and workplace assessment asking for approval and mentioning documents to be ‘signed off’. What are my responsibilities as an NASUWT member or Workplace Representative? (Scotland)

Even if you are satisfied with the contents of a risk assessment, it is essential, in order to protect members’ legal rights and entitlements individually and collectively, that the NASUWT does not enter into any formal agreement on the risk assessment by, for example, confirming agreement in writing in a letter or in minutes or any meeting or signing the risk assessment or any other document in any way that signifies agreement.

If you have no concerns to raise on a risk assessment, or the concerns you have raised have been addressed by the employer, simply note receipt of the risk assessment.

Risk assessments are the employer’s documents and they must take full responsibility for the risk assessment and its implementation.

In addition, it should be noted that risk assessments are never ‘signed off’ as completed. Risk assessments are documents which must be regularly reviewed and adapted as necessary.

This also applies where members have an individual risk assessment – it should never be ‘signed off ‘by the individual.

Should schools be staggering breaks? (Scotland)

Staggering breaks is one measure which might be identified as a supportive measure within a school’s risk assessment of the management of pupils and staff throughout the day.

Pupils cannot leave the class without also getting very close to each other, so how can anyone go to the toilet? (Scotland)

The school’s risk assessment should address this issue and look at ways of managing entrance and exit from spaces within the workplace.

Our school aims to place hand sanitiser outside rooms rather than wall-mounting them which will narrow some corridors. Will this be acceptable? (Scotland)

The location of the provision of hand sanitisers should be part of the risk assessment.

It is essential to ensure that it is available and wall mounting assists with this. However, consideration will need to be given in the risk assessment as to how this can be managed.

Curriculum and learning

What information has been produced to support curriculum and learning? (Scotland)

Two documents have just been issued by the Scottish Government:

There is little detail in this guidance and it will be for schools and local authorities to determine how any local model will work.

The NASUWT is represented on the Curriculum and Assessment Board (CAB) and welcomes feedback from members to support ongoing curricular discussions at the CAB.

How will practical subjects be managed, in terms of equipment, for example? (Scotland)

This is a critical question which Representatives should be asking.

SSERC has produced advice which may inform such discussions at school and local authority level.

I’m concerned about delivering certificate courses in science where there are required practicals and projects and there has been no update from SQA. How, for example, could I be expected to take soldering irons to a maths classroom? (Scotland)

Firstly, any practical subjects would need to be risk assessed if they were to be undertaken in a classroom which was not usually used for this purpose. 

There remain a number of significant questions surrounding certification courses for next year which the NASUWT has been highlighting to the Parliamentary Education and Skills Committee.

I am concerned about class capacity for practical subjects. With ten pupils per room, there will be no way to do practicals. (Scotland)

It is really important that teachers are able to input into Local Phasing Delivery Plans and that concerns regarding practicals are highlighted.

Fundamentally, however, staff and pupils safety is paramount and if some activities are unable to be undertaken safely, then they cannot take place.

Holiday periods and term dates

Are we going to finish a week early in June if we are going back a week early in August? (Scotland) (updated 15th June)

Given the start date of the new term has been standardised to 11th August 2020 for the purposes of managing COVID-19, an earlier than planned start for some schools has occurred.  LNCTs are working to finalise how this will be managed locally, based on SNCT Circular 20/76.

Why did the Union agree to me losing a week’s annual leave by agreeing to go back on 11th August? Isn’t this setting a precedent? (Scotland) 

This was not been agreed by the NASUWT.

It was announced by the Deputy First Minister as part of the Strategic Framework to standardise term start dates in 2020 only for the purposes of managing COVID-19.

The NASUWT was involved in the discussions at the SNCT on when lost holiday time should be taken back. SNCT Circular 20/76 gives advice to LNCTs to inform discussions at local level.

I am 32 weeks’ pregnant. Do I need to go back to work? (Scotland) 

The employer is required to conduct a risk assessment for every pregnant member of staff, to assess if it is safe for them to return. The NASUWT would expect employers to seek to minimise all risk to pregnant workers. Members who are pregnant are advised to follow the advice in the NASUWT self-audit checklist.

There is more information on the latest coronavirus (COVID-19) guidance from NHS Scotland and the Scottish Government web page.

The risk assessment indicates a mask should be worn when undertaking certain tasks, including dealing with suspected cases. Should the mask comply with any standards? (Scotland) 

In high-risk circumstances (such as dealing with a suspected case), FFP3 masks that are clearly CE marked should be used.

In lower risk circumstances, an FFP2 mask may suffice, but must also be CE marked. If in doubt, an FFP3 mask should be used.

For masks to be effective, the wearer must be clean shaven and the mask fit tested, and members should bear this in mind when undertaking tasks where a mask is required.

Specific guidance relating to PPE is contained within the Government guidance for education and childcare settings, and anyone requiring the use of specific PPE should be given training in how to use it safely.

Childcare

Are teachers going to be tested? (Scotland) 

The Government’s Test and Protect strategy outlines the process to follow should anyone present with symptoms in the workplace. They are expected to self-isolate at home for 14 days and a test should be booked immediately through NHS Inform.

If you are identified through the tracing process as having had contact with someone who has the symptoms, you will also be expected to self-isolate at home. If you then develop any symptoms, you will need to book a test immediately.

Teachers, nursery and school staff can now be tested for COVID-19 on demand if they are concerned they have been at risk from infection, even if they show no symptoms. The step has been taken to provide additional reassurance to teachers, nursery and other staff as children and young people return to the classroom and to early learning.

Equality

I am a teacher from a black and minority ethnic (BME) background and am concerned that I am therefore at a significantly higher risk of contracting COVID-19. What support can I expect from my employer and my Union? (Scotland)

The top priority for the NASUWT is to protect members’ health, safety and welfare. There is a requirement for the employer to assess the risk of COVID-19 in relation to BME staff.

In the first instance, you are advised follow the NASUWT self-audit checklist  to inform your employer in writing that you are in a potentially vulnerable category and request a copy  of any risk assessment.  You may also request your own individual risk assessment.

If you do not receive a response or are not satisfied with any response you do get, you should contact the NASUWT Scotland Centre for further advice and support.

As a BME teacher, I was very anxious about going into the workplace because of the disproportionate impact COVID-19 is having on BME communities. What should I do? (Scotland)

As a BME teacher, I was very anxious about going into the workplace because of the disproportionate impact COVID-19 is having on BME communities. I asked for a risk assessment from my employer and it was decided that I should remain working from home. My headteacher and some of my colleagues are now implying that I am ‘choosing’ not to go into work and I feel very threatened and isolated. What should I do?

Given the scientific and medical evidence about the impact of COVID-19 on BME communities, you are understandably anxious and concerned and did exactly the right thing in asking for a risk assessment, the outcome of which, because the extent of the risk is currently unknown, was that you should remain working from home. It is not only disappointing that your headteacher and some of your colleagues are reacting in this way, but it is also unacceptable.

It is as a result of scientific and medical evidence relating to the impact of COVID-19 that you are in this position, and no employer, manager or work colleague should be unsympathetic to actions being taken to protect the health and welfare of any member of staff, when they have been identified as being at risk. By allowing such attitudes to go unchallenged, your employer is failing to discharge their legal duty of care for you and is putting at risk your health and wellbeing, as a result of the increased stress and anxiety you are facing. The NASUWT will have no hesitation in challenging employers who fail to tackle these unacceptable and discriminatory attitudes.